Graft & LedgerUK trades day-rate & job pricing calculator
Work out what day rate you need, then price a job. Free, runs in your browser — nothing is saved or sent off your device. Then use our templates to turn the number into a proper quote.
Illustrative only — not tax, legal or accounting advice. These figures are rough guides to help you think about pricing. They do not include income tax, National Insurance, pension contributions or CIS. The VAT toggle is simple maths at 20% and only applies if you are VAT-registered for the work; it is not advice on whether you should register. Check GOV.UK or ask an accountant about your situation.
1. What day rate do I need?
Add what you want to earn before tax, your yearly overheads, and how many days you can actually bill.
Annual overheads (edit the lines that apply):
- Overheads total
- —
- Billable days / year
- —
- Suggested day rate
- —
- Suggested hourly
- —
Illustrative only — not tax, legal or accounting advice. These figures are rough guides to help you think about pricing. They do not include income tax, National Insurance, pension contributions or CIS. The VAT toggle is simple maths at 20% and only applies if you are VAT-registered for the work; it is not advice on whether you should register. Check GOV.UK or ask an accountant about your situation.
2. What should I quote for this job?
Uses your suggested day rate above (untick “keep my rate” to edit it). Markup default is 25% — change it to suit your trade.
- Labour
- Materials (with markup)
- Extras
- Profit / overhead
- Total ex VAT
- VAT
- Total inc VAT
Copyable quote line
Illustrative only — not tax, legal or accounting advice. These figures are rough guides to help you think about pricing. They do not include income tax, National Insurance, pension contributions or CIS. The VAT toggle is simple maths at 20% and only applies if you are VAT-registered for the work; it is not advice on whether you should register. Check GOV.UK or ask an accountant about your situation.
Turn the number into paperwork
The calculator gives you a price. These downloads help you quote, invoice and keep the records without reinventing the spreadsheet every time.
- UK Trades Quote & Invoice Kit
Quote sheet, invoice with VAT on or off, and an invoice log.
Quote & Invoice Kit£9 - Complete Trades Office Bundle
Six templates for less than buying them separately.
Complete Trades Office Bundle£27.84 UK total - Complete Trades Office Bundle + AI
The bundle plus 75 prompts for writing quotes and messages.
Bundle + AI£35 - AI Quote Assistant
75 prompts for the AI tool you already use. Website / Gumroad only.
AI Quote Assistant£19
Instant download · Made in the UK for UK trades · Faulty files fixed or refunded · Secure checkout by Stripe
Or start with the free CIS Cheat Sheet.
Assumptions and FAQ
Billable days = (days worked per week × 52) − non-billable days. The day rate is (target income + overheads) ÷ billable days. Job totals add labour, materials with your markup, extras, then your profit/overhead %, then optional 20% VAT. Defaults are starting points only — change every figure. Nothing is stored on our servers.